IT Board Office Assistant with German (f/m/d)

The IT Board is a cross-department that is responsible for the further development, management and monitoring of project quality and project procedures for internal IT projects. It implements strategic decision, prioritises IT projects, allocates budgets and decides on concepts, technologies, and information security guidelines.

The IT Board Office provides operational support for communication with the members of the IT Board, organises and coordinates the IT Board meetings, including the preparation and distribution of necessary documents. It prepares and distributes the minutes of the meetings to the IT Board members and applicants.

The following tasks await you:

• You will ensure the quality and completeness of IT Board proposals
• You will be involved in all relevant stakeholders (works council, project unit) about the planned IT Board applications
• You will plan and prepare the IT Board meetings, as well as the associated discussion calendar (e.g. with the management)
• You will ensure and facilitate the decision-making process at IT Board meetings and during holiday periods
• You will onboard new IT Board members and their deputies
• You will organize and structure document storage for the IT Board
• You will moderate the IT Board meetings and the associated discussion meetings (e.g. with the management)
• You will follow up on IT Board meetings (minutes, approvals, documentation)
• You will review and improve the IT Board process, procedures and coordination with relevant stakeholders
• You will obtain the external reports for the IT Board (project status reports, IT reports on KPIs)

• Overall knowledge about the implementation and planning of internal IT projects
• Overall knowledge about the internal structure of a company its departments and their processes
• Good knowledge of Excel & PowerPoint used for the preparation of KPI reports and Board presentations
• Language skills: German (C1) spoken and written, English spoken and written (B2-C1)
• Organisational and planning skills, focus on engagement and efficient time management
• Stakeholder management
• Moderation and presentation skills
• Good communication skills – both verbal & written
• Efficient and structured way of working, including documentation skills

Things to know before departure:

• Start: by arrangement - always on the 1st and 15th of the month
• Working hours: full-time (40h); 27 vacation days
• Employment contract: Unlimited
• Line of work: Consulting
• Language skills: German (C1) and English (B2-C1)
• Flexibility & willingness to travel
• Other: a valid work permit

ENABLING YOU TO SHAPE A BETTER TOMORROW

As a technology and business partner, MHP digitizes its customers' processes and products and supports them in their IT transformations along the entire value chain. As a digitization pioneer in mobility and manufacturing, MHP transfers its expertise to different industries and is the premium partner for thought leaders on their way to a Better Tomorrow.

MHP serves more than 300 customers worldwide: leading corporations and innovative medium-sized companies. MHP provides both operative and strategic consulting together with proven IT and technology expertise and specific industry knowledge. As OneTeam, MHP operates internationally, with headquarters in Germany and subsidiaries in the USA, UK, Romania, and China.

For 25 years, MHP has been shaping the future with its customers. More than 4.000 MHP employees share a commitment to excellence and sustainable success. This aspiration continues to drive MHP - today, tomorrow, and in the future.

MHP: DRIVEN BY EXCELLENCE.

http://www.mhp.com/

At MHP, you will continuously grow with your projects and objectives in an innovative and supportive environment. That makes us the perfect sparring partner for your career, fueling your growth as an expert in your field while expanding your business network.

We value the authenticity that comes from bringing your individual strengths into the team. Diversity plays a key role in our culture, and it brings different visions & flavors into the mix.

• We all share a strong team spirit. Every win, big or small, belongs to all of us.
• We always welcome curiosity, creativity, and unconventional thinking patterns.
• We recognize the importance of healthy, tight-knit communities and sustainable environmental changes, and we strive to enact positive change in any form within our reach.
• We’re here to co-create your ideal career growth plan tailored to your professional aspirations.

The best thing is to apply now simply online via our JobLocator. Just a few clicks, and you can send us your application documents, such as CV, references, and project lists, if applicable. A cover letter is not required.

By the way: When we receive your application, our recruiting team checks across all divisions to see if there is a suitable position for you. Regardless of current job postings, we try to find the most matching job for you at MHP.

Do you still have questions? Then take a look at our FAQs on our careers page: https://www.mhp.com/en/career.

If you have any further questions, please contact our recruiting team at recruiting-romania@mhp.com.