Finance and Administration Officer

• Finance and Administration Manager

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and, at the same time, promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

The recent creation of an ICRC Delegation for Cyberspace aims at creating a safe Research & Development environment to develop a response to the challenges brought by digitalization, notably in conflict settings, and anticipate those that will continue to emerge with its expansion. The ICRC Delegation for Cyberspace aims at exploring new ways to support, enable, and protect the ICRC’s digital footprint, which is made up primarily of the data that affected populations entrust it with.

Working under the supervision of the Finance and Administration Manager, this role is responsible for supporting the smooth running of the day-to-day operations of the Delegation. It is key in the delivery of support activities focused on facilitating visits and welcome services, premises management, accounting, and procurement.

The Administrative responsibilities will be as followed:

Welcome Services:

• Participates in organising travel and accommodation for staff and guests.
• Interacts with relevant authorities (ministries, consulates, etc.) regarding certificates, visas, permits, registration, etc.
• Keeps all appropriate databases up to date on staff members, missions and other travel, document validity.
• Organizes Welcome files, business cards, briefing programmes and tours of the delegation for new arrivals.

• Assists with organizing seminars, training sessions and workshops; liaises with internal and external contacts and service providers.

Premises Management:

• Participates in determining accommodation and office-space needs and identifies premises accordingly.
• Coordinates proper maintenance of all premises and infrastructure.
• Deals with relevant external contacts, service providers and suppliers. Coordinates maintenance work carried out by external contractors.

Accounting:

• Prepares and posts accounting entries in the accounting software on a regular basis.
• Ensures accuracy and completeness of accounting transactions in accordance with financial procedures.
• Participates in monthly closing activities.
• Translates documents into English or French when required

Procurement / Logistics:

• Orders or purchases any necessary material and supplies.
• Implements procedures in compliance with financial, logistical and safety procedures.
• Is in charge of vehicle management.
• Keeps files up to date at all times and guarantees proper filing of relevant supporting documents for future reference, including audits.

No

• Geographical remit: Delegation for Cyberspace in Luxembourg

Internally, works under the supervision of the F&A manager and regional Logistics manager, and interacts with all staff members on administration-related matters.

Externally, as required, interacts with a network of contacts at local level, such as suppliers.

• Experience in accounting.
• Bachelor's degree or equivalent an asset.
• Fluent command of English, French an asset.
• Computer proficiency.

• Preferably 3-5 years' work experience in a similar field.
• Knowledge of Accounting softwares.

• Strongly motivated by humanitarian work, experience of international organizations an asset.

• At the ICRC, we value impact, collaboration, respect, and compassion. We seek candidates who demonstrate behaviors based on these shared values. For more information on the ICRC values, please visit this page.

• Rewarding work in a humanitarian and multicultural environment
• Attractive social benefits

• Location : Luxembourg
• Activity rate : 100%
• Length of assignment : Open ended
• Estimated start date : 08/01/2024
• Application deadline : 03/12/2023
• Resident Position - only candidates able to settle in Luxembourg will be considered