Executive Assistant - maternity cover

The ideal candidate is both approachable & respectful, comfortable with new technology, virtual meeting platforms and scheduling systems.

The successful candidate will be a highly trusted, organized individual with a great deal of discretion, and has exceptional interpersonal & multi-tasking skills.

• Managing the executive’s calendar, including scheduling appointments and prioritizing the most sensitive matters.
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary.
• Welcoming visitors and directing them to the appropriate department.
• Play a key role in the planning and organization of company-wide events.
• Prepare conference rooms for in-person meetings - including technology set-up.
• Coordinate the organization, prepare travel itineraries, plan logistics
• Maintain the confidentiality of highly sensitive information
• Create reports, presentations, memo/communications and/or type up meeting notes