DESCRIPTION:
Advertising Sales is looking for an exceptional Executive Assistant to support two Directors in a fast-paced and growing team in Munich. This exciting role requires flexibility, a strong business acumen in addition to superior attention to detail, the desire to learn and a good sense of humour.
The individual in this role will be detail orientated, have solid organisational skills, and the ability to meet tight deadlines while juggling multiple requests across global teams. You will be an experienced planner, understand business priorities, demonstrate the ability to anticipate needs and drive improvements.
The successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the whole picture. We are looking for someone motivated, with a proven history of high performance and the ability to operate under pressure. The ideal candidate is confident, enthusiastic, resourceful, tech-savvy, forward-thinking and a creative problem solver. They constantly seek out areas of improvement and work to find solutions. They are not content with the status quo and aim to invent and simplify processes and programs. This person will have a high level of integrity and discretion in handling confidential information and professionalism in dealing with senior executives.
This position will work closely with a team of Executive Assistants to facilitate key team activities and projects. The ability to work independently and collaboratively with a strong sense of ownership, bias for action, and customer obsession is highly valued.
Key job responsibilities
Key Responsibilities Include:
• Management of complex calendars and prioritisation of activities; proactively identifying and resolving scheduling conflicts
• Manage domestic & international travel itineraries and expenses
• Manage incoming & outgoing mail & documents
• Managing large event logistics, catering, accommodations, and materials (e.g., off-sites, All Meeting, events, etc.)
• Planning space for the team and facilitating office moves
• Improving morale, helping recognize outstanding efforts, having fun at work, and encouraging others to do the same
• Attending key meetings, tracking and helping drive completion of key deliverables, and following up on outstanding items
• Driving team activities (e.g., staff meeting agendas, weekly business reviews, All Meetings, and team-building events)
• Create strong partnerships with business partners
• Anticipate challenges and plan ahead accordingly to develop long term schedules and identify priorities and due dates for the teams
BASIC QUALIFICATIONS:
• Advanced knowledge of Microsoft Office Products, Amazon WorkDocs, and Quip
• Exceptional written, verbal, and interpersonal communication skills
• Positive attitude
• Detailed planning, time management, and organisational skills
• Ability to work cross- functionally, and manage multiple inputs from different teams into a single deliverable
• Always seek areas for improvement while driving implementation of solutions within the department
PREFERRED QUALIFICATIONS:
• Minimum of 2-3 years of experience assisting at the executive level in a fast-paced environment
• Creative problem solver
• Demonstrated ability to prioritise and handle multiple assignments while maintaining commitment to deadlines and long-term goals
• Desire and aptitude for learning new concepts on the job
• Ability to work in a highly ambiguous environment
Amazon is an equal opportunities employer. We believe passionately that employing a diverse workforce is central to our success. We make recruiting decisions based on your experience and skills. We value your passion to discover, invent, simplify and build. Protecting your privacy and the security of your data is a longstanding top priority for Amazon. Please consult our Privacy Notice (https://www.amazon.jobs/en/privacy_page) to know more about how we collect, use and transfer the personal data of our candidates.
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